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CONTACT.DOC
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1988-01-03
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CONTACT version 2.6
You can learn to use the system simply by entering F1 at each prompt
where you have a problem or a question. Thus the following text is very
brief.
INSTALLATION NOTES:
CONTACT version 2.6 expects to see at least the following files in
the current directory.
FILES
PROGRAM FILE
contact.exe - the CONTACT program
HELP FILE
contac26.hlp - where CONTACT help text lives
DATA FILES (FILE SYSTEM)
contact.dt - main CONTACT data file
contact.nx0 - CONTACT index files
contact.nx1
contact.nx2
contact.hdr - system parameter file
FORM FILES (custom form files)
mail.lbl - mail label FORM ASCII FILE
form.1 - form 1 FORM ASCII FILE
form.2 - form 2 " " "
form.3 - form 3 " " "
All DATA FILES and FORM FILES need to be in the current directory.
If you want on-line help, the HELP file must also be in the
current directory. If the HELP file is not in the current directory,
you will not get help messages.
NOTE:
Make sure that your "config.sys" file has at least FILES=20. Otherwise,
many features may not work.
If you want to start up CONTACT with a different file system, perhaps,
a file system called friends, enter
> contact friends
HARD DISK USERS:
Simply create a subdirectory called "\CONTACT" on your hard disk
and copy all files into it. Call up contact by the command
"contact" or if you want phone call logging, enter the command
"cont", which first sets up PLOG to point to the phone log file.
FLOPPY DISK USERS:
Copy the DATA FILES and FORM FILES onto a separate floppy. If you
want online help, also copy the HELP FILE onto the DATA and FORM
floppy. Copy the PROGRAM FILE onto a separate floppy.
Place the PROGRAM floppy into drive A. Place the DATA & FORM floppy
into drive b: Make the B drive current by entering "b:". Call up
CONTACT by entering "contact" or "cont" (see the notes for HARD
DISK users).
HELP FILE
CONTACT reads its context sensitive help from "contac26.hlp".
Please do not modify the help file as CONTACT'S internal pointers
will point to the wrong help information. Thus making the
help system useless.
AUTODIAL
If you have a Hayes compatible modem attached to COM1 or COM2,
you can use the autodial and phone call logging feature.
Make sure that the "modem port number" is set to either 1 or 2
under the System Parameter Menu. If you want phone call logging,
set up the environment variable "PLOG" before starting CONTACT.
> set PLOG=c:\phone.log
CONTACT will then append a line of information each time you
initiate a phone call. If the line is busy after pressing F3 or
F4 press 'b', a "BUSY" will be added to the log file. If there
is no answer press 'n' which will mark "NOANS" to the log file.
Press any other key will mark an "OK" to the log file
The output line looks like the following:
FILE SYSTEM DATE/TIME NAME NUMBER STATUS
CONTAC26 TUESDAY, 12/08/87 11:27:00 : John Doe @ 247-1611(home) - BUSY
CONTAC26 TUESDAY, 12/08/87 11:37:00 : John Doe @ 247-1611(home) - OK
ADDING, MODIFYING, DELETING CONTACTS
All addition, deletion and modification to contacts is done via
the CONTACT MENU. To add a contact enter "a", to delete enter
"d" and to modify press the ENTER key. A highlight bar will
appear over the field to modify.
The CITY, STATE and ZIP fields will be set to the corresponding
fields of the first contact added on the current session. If you
want to change the default CITY, STATE and ZIP fields do this from
the SYSTEM PARAMETER MENU. This feature speeds up the entry of many
names to the system.
FIRST, LAST AND NEXT MEMO FIELDS
CONTACT has a mini editor built in which allows you to make
limited changes to each memo field. Press ENTER two times to
change a memo field. Once in the memo field, press the HOME
key then press the LEFT ARROW to change the memo date.
To quickly copy the information from the NEXT MEMO field to
the LAST MEMO field, enter "c" at the Option prompt.
USING THE FORM FILES
CONTACT has a mail/merge capability for use with ASCII files.
In the current directory are the files "mail.lbl", "form.1",
"form.2" and "form.3". You may make any changes to these files
as necessary. If you want to enter special printer effects such
as "bold", "italics" etc. You can do this by entering the
appropriate printer control code done by entering "*p0", or
"*p2", etc. into the ASCII form file. *p0 corresponds to
printer code 0 in the PRINTER PARAMETER MENU. See the
example file "form.3"
Create an ASCII file using your word processor and place the following
fields into the file. If you want to do some justification you can
with any field by signaling to CONTACT:
*fn%20 - first name RIGHT justified padded with space
*ln%-20 - last name LEFT justified padded with space
The following fields are filled in by CONTACT:
*d1 - current date (format - 31 Oct 87)
*d2 - current date (format - October 31, 1987)
*d3 - current date (format - 11/31/87)
*t1 - current time (format - 15:23:43) military
*t2 - current time (format - 15:23) military
*t3 - current time (format - 03:23:43) standard
*t4 - current time (format - 03:23) standard
*sa - salutation *fn - first name *ln - last name
*a1 - address line 1 *a2 - address line 2
*st - two letter abbrev for state
*ST - spelled out state *ci - city name *zi - zip code
*hp - home phone *wp - work phone *co - company name
*fc - first memo date *nc - next memo date *lc - last memo date
*f1 - first line of first memo field
*f2 - second line of first memo field
*f3 - third line of first memo field
*f4 - fourth line of first memo field
*l1 - first line of last memo field
*l2 - second line of last memo field
*l3 - third line of last memo field
*l4 - fourth line of last memo field
*n1 - first line of next memo field
*n2 - second line of next memo field
*n3 - third line of next memo field
*n4 - fourth line of next memo field
*p0 - printer code 0 *p1 - printer code 1 *p3 - printer code 3
*p4 - printer code 4 *p5 - printer code 5 *p6 - printer code 6
*p7 - printer code 7 *p8 - printer code 8
SAVE SCREENS
Press F2 to make a copy of the current screen for later printing.
This has an advantage over pressing SHIFT-PRTSC, in that using
F2 screens are properly paginated on the printer for 66 lines.
Special graphics like the line drawing characters will be saved
as standard dashes '-'.
CODES
Set up the codes any way you wish. You have 12 different ones to
choose from.
FILE SYSTEMS
For those that don't wish to classify their contacts simply by
codes. You may also separate your contacts into different file
systems. One file system may contain "FRIENDS", another may
contain "VENDORS", and another may contain "CLIENTS".
Create new file systems using the CREATE FILE SYSTEM option. After
creating the new FILE system, you may open it or copy records from
another file system. Experiment with this option.
One restriction in place is that each file system must be on the
current directory. Floppy users may store separate file systems
on different DATA/FORM disks. Be sure to copy the appropriate FORM
files to the separate disk.
Hint: If you want to "pack" your file system by removing all empty
space not reclaimed from deleted records do the following:
0. Make sure you have enough disk space.
1. Create a new file system, call it "pack".
2. Copy your file system to the "pack" file system using the
COPY FILE SYSTEM MENU.
3. Exit CONTACT.
4. Make a backup of your old file system. (optional step)
5. From DOS do:
copy pack.* <old file system>.* (copy "pack" on top of old)
del pack.*
ASCII IMPORT
There is a separate stand alone program that is called "IMPORT.EXE".
This program will import the contents of an ASCII file into CONTACT
format. To run the import program simply enter "IMPORT". You will
be prompted for input.
DO'S AND DONT'S
Make regular backups of your DATA FILES. Do not exit CONTACT by
turning off the computer or pressing CTRL-ALT-DEL. You may
mistakenly destroy a data or index file.
SUPPORT
I will periodically send enhancements and bug fixes out through
Compuserve and the local bulletin boards.
It is your donations that will keep shareware like CONTACT alive.
If you use the product and think it is valuable please send a
small donation. I am an independent programmer working by myself
and have spent much time and effort improving this product. Thanks.
You can contact me by Compuserve 73700,277 or at
Ed Trujillo
P.O. Box 23052
Albuquerque, NM 87192-1052